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Book Notes: Mind Management, Not Time Management: Productivity When Creativity Matters

August 11, 2021

I started listening to the book this morning and am enjoying some of the reframes David Kadavy presents.

Attempting to summarize what I’ve read so far in 3 sentences: David wrote a few books and realized his best writing was done as a nomad. He travels to Medellin to work and to also try to figure out exactly why his best work is done there. He writes the book and recognizes patterns and differences between cultures that can inform how to approach creative work.

Build an understanding of the diverge-converge flow of creative work

He knows that he’ll have the best chance of finishing his daily work if it’s first thing in the morning. I liked an analogy he shared: work is similar to airports. Airports start fresh each day, so morning flights have fewer delays than later flights. Because they’re less affected by any chain reactions. Same with the mornings—they’ll be more predictable and interruption free.

But how do you use that time best? Start with divergent work (get the draft down) and then switch to convergent work (revise a draft for publishing). Whether you do this all in the morning or not, in can still be useful to sequence these on whatever time scale.

If you just diverge-diverge-diverge without a balance of converge-converge-converge then you’ll start way more work than you can actually finish.

Clock time vs. Event time

Americans tend to run on clock time: I’ll eat lunch at 12:30pm. Clock time is good for work efficiency.

Kadavy noticed people in Colombia running on event time: I’ll eat lunch when I’m hungry. Event time is good for creative effectiveness.

The rebuttal that comes to mind is that whole saying that I’ll butcher right now: I’ll write when inspiration strikes and that usually happens at 6am when I’m writing.

So it’s about balancing the two in some way. Some novel connection will hit you when you aren’t at the desk in front of a keyboard. Those things might happen on walks. But you can plan for walks and have a process ready in case that kind of connection happens.

Preparation, Incubation, Illumination, Verification

David describes the four stages of control aka the four stages of creativity.

  • Prepare at night by researching for the following morning
  • Incubate during sleep
  • Illuminate in the morning by writing a draft
  • Verify later in the morning or in the day by revising a draft

This reminds me of a few other frameworks for creative work.

Tiago Forte’s building a second brain methodology has similar steps to move from information diet to notes to intermediate packets all contributing to final projects.

Roy Peter Clark describes steps for writing in Writing Tools:

In other words, the writer conceives an idea, collects things to support it, discovers what the work is really about, attempts a first draft, and revises in the quest for greater clarity.

(Emphasis mine.)

In each of these there’s some sequence of diverge-converge.

Sleep is when short term moves into long term, you’re only working with long term in the morning

I’ll need to straighten out the science here but the idea seems to be that you have limited short term memory and only a certain amount of bandwidth for moving that information from short term to long term memory.

And it’s going to be sort of random. If you stuff your short term memory to the brim, you can add more. But something’s going to just drop off and disappear forever. It isn’t exactly going to be last-in-first-out or first-in-first-out.

“As you’re trying to connect concepts to generate ideas, it’s like you’re pulling actors onstage to act in scenes. But the more actors you have on the stage, the more difficult your scene becomes to follow. So at some point you need to send some actors offstage.”

— Mind Management, Not Time Management: Productivity When Creativity Matters by David Kadavy

Be a little more diligent about what goes in and it’ll be more predictable what gets remembered. It’ll be waiting for you in the morning.


That’s that for now. I’ll keep adding to this as I continue reading.

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David KadavyMind Management Not Time Management

Info diet check in (August 11, 2021 Wednesday)

August 11, 2021

Writing this post in a Starbucks in Kalispell, Montana. Finally actually did one of those @macrobarista drinks: the killer caramel cold brew. Great account solving a straightforward problem: I’m on a diet but want to have those dessert-like coffee drinks.

The Pat Flynn Show: The Importance of Setting Goals Beyond the Gym w/ Dan John

One of my must-listens each week, along with My First Million and Not Investment Advice. MFM and NIA keep me tuned into what’s new in business, tech, and the internet. Pat Flynn and Dan John keep me tuned in on things that will still matter and be roughly the same a decade from now: stay healthy through movement and healthier eating. Technology might give us some advances, but it’s hard to imagine that working out regularly now will not pay off in the long run.

Some ideas from this episode: aligning fitness goals to something outside of the gym (working out for a specific trip has worked better for me than aiming for a general summer body), rolling dice during the paleo diet (1st roll for food quantity, 2nd roll for workout), randomness in workouts (Dan doesn’t need his workouts to be fun but understands it’s helpful for others), and the weekly kimchi purchases (1–2 gallons each week with oatmeal).

Long term, sustainable approach to eating: practice fasting (different from starving) and learn to appreciate hunger. Vegetables with every meal. Water for most hydration. And remember: it’s hard to eat it if it’s not there. (Aka don’t bring snacks into the house.)

New Teeth by Simon Rich

I’ve read all of Simon Rich’s books and will continue reading all his future books. This collection of short stories is about parenthood. Again, he does a great job of writing from different (wacky) perspectives. What if cartoon pirates raised an infant on their ship? What if a toddler was a detective? These aren’t questions that would have ever come to mind so I’m glad that Simon Rich could think them up.

Indie Hackers: 221 – How an indie hacker is competing with Buffer with Samy Dindane of Hypefury

What makes an effective MVP? Samy noticed that there wasn’t a tool available for Twitter threads. He built a tool in 3 days then shared it with a Telegram group of other builders. Didn’t have a landing page and was just manually signing people up to it. Eventually he saw that some people were using the tool more than he was. Good sign that there was something to it. He eventually added billing and got 20 customers paying $20 in the first few days (How’d it feel? “Fucking amazing man.”) Eventually looked for a co-founder to handle growth. From there they’ve grown it to $20k MRR.

Also, Courtland shares an analogy that’s making me very hungry: chicken-fried steak is not really available in Seattle even though it’s delicious—word spreads slower than you think and sometimes it doesn’t get far at all even if the product is great.

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Info Diet Check In

Ikigai: Hara hachi bu (aka maybe you don’t need to crush that plate of beef)

August 10, 2021

Check out the full notes for “Ikigai: The Japanese Secret to a Long and Happy Life” by Francesc Miralles and Hector Garcia

I finished reading Ikigai on the flight from New York to Montana.

Actually, real quick note: we had to sprint to catch our connecting flight and made it a minute before the doors closed. If we didn’t make it, we’d have a 4 hour wait in the airport and land around 3am. Making it on the flight was peak happiness but it’s definitely fleeting.

Ikigai is about finding sustained day to day happiness through a combination of things: finding work you enjoy enough to do the rest of your life, spending time with friends, and keeping healthy.

One step toward sustained health: eating less. I was raised on the idea that finishing your plate was one of the pure virtues along with not sitting too close to the TV.

How to eat healthier: aim for satisfaction with a bit of hunger instead of the pleasurable pain of reaching your stomach’s absolute limit as frequently as possible. Or, hara hachi bu:

One of the most common sayings in Japan is “Hara hachi bu,” which is repeated before or after eating and means something like “Fill your belly to 80 percent.” Ancient wisdom advises against eating until we are full. This is why Okinawans stop eating when they feel their stomachs reach 80 percent of their capacity, rather than overeating and wearing down their bodies with long digestive processes that accelerate cellular oxidation.

I started reading this for more on finding the intersection of things I’m good at, contribute to society, can get paid for, etc. but it’s a good reminder that building and maintaining a healthy body is in even more control + has more immediate effects.

And it also makes it easier to sprint to catch your flight. All good things.

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Francesc MirallesHector GarciaIkigai

Info diet check in (August 09, 2021 Monday)

August 9, 2021

I’ll write some of these posts whenever I don’t have a topic in mind to write about. Maybe checking in with my info diet will somehow be useful or trigger some other ideas.

Ikigai: The Japanese Secret to a Long and Happy Life by Francesc Miralles and Hector Garcia

I’ve had this book for a while but finally started reading it. For some reason I thought it’d be fluffier than it is. But so far it’s presenting a wide variety of research supporting the idea that it’s worth finding a purpose in life and work that supports that purpose.

Maybe the ultimate thing in life isn’t just retiring and doing nothing.

Sometimes I think I’m not too far away from ikigai. I really do find joy in building skills (writing, podcasting, making presentations making videos) that an independent career could be built on.

The current configuration of projects those skills are applied to isn’t quite aligned well in the what you love, you’re good at, the world needs, you can be paid for Venn diagram.

With a few shifts (not easy or short term), I’m optimistic I can get there.

Rewatchables Superbad

I just love The Rewatchables. I wish I could do something like that for a solo books podcast. (Though “solo” automatically removes a good amount of the fun of The Rewatchables.) You get a recap of the movie, the best lines from the movie, then different fun, repeating segments to further break the movie down. The hosts love movies. That love is different for each of the hosts—some watch for entertainment, some watch as film experts, some can switch back and forth depending on the movie.

As for Superbad, I was a Michael Cera stan because I loved Arrested Development. Glad that he was part of a comedy classic. And I’m still always amazed that they wrote most of the movie in high school and just held on to it forever.

It was a great couple of years when Superbad, Knocked Up, Pineapple Express, and Tropic Thunder all came out. (I definitely need to double check the years.)

Psycho-Cybernetics by Maxwell Maltz

I listened to this leading up to officiating a wedding. I thought maybe learning and doing some mental exercises would help. It went smoothly, though it’s probably more from experience (my third time) than the mental exercises. But I did try to picture myself delivering it all well. And if it helped even 5%, I’ll take it!

I’m going to continue listening to this and trying to visualize a few other things in life: presenting designs to a team, getting into a focused working state, getting out of bed and starting the day with intention.

Also, some quick tips if you’re nervous about officiating a wedding: it’s an honor to take seriously but at the same time not to stress out too much about. It’s public speaking, but you’re totally okay just reading straight from notes in a book. If you time it, and they’re doing their own vows, your actual speaking time is maybe 5 minutes max. And no one actually cares about you, they’ll be focused on the bride and groom.

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IkigaiPsychocyberneticsRewatchables

How to get my groove back after the trip

August 7, 2021

“This was an important and cautionary lesson: Not everyone benefits from a fresh start. When you’re on a roll, any disruption can be a setback. We see this at home and at work, and though the disruption itself might seem like no big deal, even trivial, the consequences can weigh you down. Think about how it feels to be in the flow at work, only to be interrupted by an unwanted call or a chatty coworker.”
— How to Change: The Science of Getting from Where You Are to Where You Want to Be by Katy Milkman


Currently in there middle of a two week trip to the east coast and (non French) Montana. Had a good amount of momentum leading into the trip—eating high protein + salads and lifting (somewhat) heavy every other day.

I want to get right back into that mode when we’re back from the trip, but I know there will be some post vacation inertia:

  • don’t give in to the “what the hell” mindset: it’ll be easy to say hey I ate bad so I can just keep this up for a few more days before starting my diet. It should be back to salads right away.
  • do an easy workout to ease back into things: if I plan some devastating workout to shock my system it could create a bunch of resistance to actually doing it. Then the soreness might make it painful to do a second workout, especially after the “get back on the wagon” motivation is gone.
  • use it as a fresh start checkpoint: these checkpoints can be good if you want to do a bit of a phase transition. (They can backfire if you’re on a roll and want to keep a positive routine going.) I’ll reset the week count with a new 8-week goal to try and create as much motivation as possible.

First, get going.

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Reading List for August 07, 2021

August 7, 2021

Not sure if it makes sense do these monthly or what but I did one in April and it was a nice way to check in on my recent reading.

This past week I was in New York and re-listened to Naval’s interview on The Knowledge Project. I’d count this as a top-10 quake episode—podcast episodes that got me to actually take action. In particular, this got me to start jumping between many books. He says he treats books more like blogs, some chapters are better than others and it’s okay to skip or some or just quit a bad book altogether.

That said, I do think I went too far to where books don’t provide a focused outlet for me. It’s too easy to jump between digital books. They’ve become too much like blogs.

To fix this, it should be helpful to write recaps like this and focusing podcast episodes around single books.

On to the books…!

Recently finished

Musashi by Eiji Yoshikawa
I finally finished this. And even recorded some unpublished episodes about the book. Still need to edit them or just record a fresh episode from scratch. In any case, it’s a great book capturing the path to mastery.

If I’m ranking it alongside other 1000 page books I’ve read, it’s the one that made me feel least like a dumbass.

I got to the speech in Atlas Shrugged kept looking for a paragraph break and then for the end of the speech and held like an entire novella between my thumb and index finger and then quit, on a plane if I’m remembering correctly. (I’m probably not.)

I read Infinite Jest and somewhere in the middle realized I’d need… okay well this wasn’t the feeling then but today it’s the feeling I got watching Tenet or Westworld and knowing I’d need to watch some YouTube theory videos afterward.

(The equivalent at the time being reading Aaron Swartz’s ending theory.)

There’s an episode in one of Simon Rich’s shows where the character is figuring out how to position Infinite Jest just right in his apartment before a date arrives. Watching that scene felt like the Predator had his laser sight centered directly on me.

Okay so I’ll re-word it. If I’m ranking Musashi alongside other 1000-page books I’ve read, it’s the one I enjoyed the most. Come for the sword fights (you’ll get them), stay for the journey through mastery and its worth against other things life offers.

You Can’t Lose Them All by Sal Iacono

Cousin Sal talks about his life through the lens of gambling. It’s a fun angle and, man, he does love gambling. If you’ve listened to him on Bill Simmons’s podcast, you’ll know what to expect. It’s definitely a “if you like him, you’ll like the book, if not, you won’t” books.

I like the book.

A Million Miles in a Thousand Years by Donald Miller

This will likely be a top-3 book I’d recommend on storytelling. (You know, if someday I ever get good enough at telling stories that I’m ever asked for that recommendation.)

He captures a period in his life that many will experience: you’ve reached a big goal (maybe a peak in life, even, or at least in a career) and you’re working on the next thing.

He also makes it clear what the self talk is like for other overthinkers. (My hunch: Anyone writing about themselves is likely someone who overthinks things, including me.) He even contemplates how he got to be one of these people who writes about their own lives for a living.

Sapiens popularized the idea that shared stories between enormous groups are what make us human. _A Million Miles in a Thousand Years_ explains why personal stories are worth sharing.


Okay I went a little long so I won’t write long notes for these but here are some in progress books.

  • Alexander X: Sci-fi (or like modern fantasy?) about a secret group of immortals. Very fun book to listen to while walking Booster.
  • Psycho-cybernetics: Re-listening (not sure how closely I paid attention the first time) after hearing Pat Flynn and Dan John mention it on their podcast. First steps in an effort in building up my mental fitness. (Enjoyed Shaan and Sam talking about mental health/mental fitness distinction.) Meditation for health, visualizations & mental movies for fitness.
  • Save the Cat Writes for TV: I’m not writing a TV show but am realizing that if I want to take The Notepod podcast more seriously, it mostly means writing. Good book so far but I know I need to, you know, actually write.
  • New Teeth: I look forward to any Simon Rich writing. This time he writes about parenthood. I’m hoping to enter that phase in the next few years so it’s very fun pre-reading.

Okay I’m writing this in a car now and am getting nauseous. I’ll finish by butchering a naval-ism: read books you enjoy until you enjoy reading!

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